our remote work guidelines

We say, find a work set up that suits you and your team.

Most people work 9-to-5, Monday to Friday. This is not a rule. It's up to you and your team to find a good working schedule.

Some people are more creative in the morning others later in the evening. Most importantly, we all need to be prepared to give and take. If you are dependent on your colleagues to get your work done, you might need to be flexible and transparent about your work schedule.  

It's also important that you feel comfortable disconnecting from work, when you are not working. 

We offer offices as needed. Either in our offices or in a co-working space. Please consultant with HR and your manager to get a proper work environment that suits you and ClimateView.

covid-19 guidelines

Follow your country's recommendations and rules.

We recommend the following

  • If you are sick, stay home
  • Check-in with yourself using Spacetailor to make sure the office is not crowded
  • Keep social distancing
  • Wash your hands often
  • Skip elevators if you can
  • Bring a lunch box or buy food and eat at the office
  • Try to work from home
  • If you need to commute, try to avoid public transportation
  • If you need to use public transportation, try to avoid rush hour


Stay safe and take care of each other.

our 7 guidelines

set up a functional workspace

As much as you might want to work in a coffee shop, your garden or your kitchen, we believe it's important that you find a healthy work environment that works for you in the long run.

This doesn’t mean you need to create an office space in your house with office furniture, chairs and desks, but we think it's beneficial to have a private, quiet space for your work. We all have our needs, some we can support you with, while the rest is your personal responsibility. 

Why not make your space inviting and comfortable so you don’t mind spending time there?

Things you might need for your remote office

Consult with HR or your manager to make sure you have a workspace that suits your needs.

avoid distractions

If you have a barking dog or a jack-hammering worker outside your window, consider investing in noise-cancelling headphones.

Sometimes the unexpected happens, make sure to communicate changes to your work schedule.

Whether you are remote or at our dedicated office, distractions are a factor that creates stress. We all have a responsibility to make sure our colleagues have a healthy work environment. 

If you are working remotely, we trust you to make sure that any long term distractions are solved and if you need help, please reach out.

plan for more social interactions

Some people love the thought of working in solitude, but even the most introverted among us can start feeling a little claustrophobic after a few weeks at home, alone, staring at the same project for long hours. It can get lonely. 

Be ready for that, and try to schedule some connect-with-the-outside-world time, like a lunch date (even if you take it at 3 PM), a video chat with a friend, or an exercise class.

take breaks & exercise

It’s important to take breaks from your work to boost well-being and performance.

How many times do you sit down to get work done and find yourself “working” but getting little done?

That’s not necessarily a tip specific to remote workers, but at remote you don’t have the cues for lunch breaks or time away from your desk, so you need to schedule that time in.

" A tip we have is to block your calendar for lunch and breaks. "

At ClimateView we have scheduled breaks for everyone planned and all teams have their own break according to their needs. Make sure you find something that works for you.


25 Office Exercises: Easy Desk-Friendly

communicate like crazy

Remote work has many advantages, but effortless communication is not one of them

When you are working remotely, what you are required to do can be lost in text translation and things may not be as clear when you discuss work in person, this means more effort needs to be placed on communication on a whole.

We use frequent video face-to-face and voice interactions and strongly encourage all employees to do the same. 

Video conferencing and talking on the phone help convey tone of voice and body language that are fundamental to communication being effective and are better to use for more serious, in depth work challenges.

We try to avoid having a partially physical and remote meeting at the same time. If someone is online for a meeting we suggest you are all online.

Tips for online meetings

  • Check that your camera and microphone work
  • Check your background, use blur function or a virtual background if needed.
  • Make sure you have good lighting. Ideally, position yourself so that the source of the brightest light is positioned behind your camera (and above it, if possible). 
  • Try to position your camera in front of you. We want to look at you, not your profile or up your nose :).
  • Some meetings just work better IRL

 

stick to your work schedule

The responsibility lies with you to set your working hours, stick to them, sync and communicate with your team and work during those hours.

Unfortunately, remote life has its own distractions that can burn precious daytime hours. In addition to the typical interruptions in the nine-to-five (vendor calls, power outages, accidents, pet or child needs), there are other boundaries that will be pushed.

Close family members and friends might have a hard time understanding that you are in work mode. Setting limits if you have children at home can be especially tough.

Working sporadically throughout the day, evening and weekend can negatively impact the work-life balance we strive for here at ClimateView.

Try to be clear when you are working and where you shut everything off.

beware of never logging out syndrome

Efficiency and flexibility are two of the reasons we have flexible remote working. Sometimes, however, flexibility is too much of a good thing. When your office is always there close in the same space, waiting, with that deadline looming, it's pretty hard to just close the door and pretend you've left for the day. 

It's easy to find yourself working more hours, not fewer, logging work hours on nights and weekends, just because it's there and you can't ignore it.

Remember to properly check out.

Do a self test here

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